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Learn to adjust your photo organizing process

The previous blog article titledA complete photo organizing processoffers readers with a general perspective on a complete process of photo organizing. As mentioned in the last, there’s no standard and fixed process applying to everyone. The key is to build a process that’s best for you

To take a further understanding, your personalized process is NOT fixed but always changing. It could be best in the last month, but not anymore today if you haven’t adjusted it.

Yep. This is what this article is about, helping you to examine your elder photo organizing process and adjust it constantly.

1. Why should I adjust?

The Japanese scholar, Okakura Kakuzo, has stated:

  • Quotes

    “The art of life is a constant readjustment to our surroundings”.


His words make sense. Think about the changes you’ve already met in the past days. When you were a kid, coming to a new school, had you made changes in order to adjust to the new bunch of peers? After a moving, you were settled in a new apartment, did you adjust yourself to the strange and new environment? When you got a new job, did you adapted yourself to the new groups of colleagues and office culture?

I’m sure you find the affirmative answer. In a sense, life is a series of changes, and so is photo organizing. As you grow and change as a person, your photo-organizing needs will also change. Your organizing systems need to change right alongside you.

This is why you need to learn how to adjust, and your photo-organizing process needs to be adjustable. The best organizing systems are adjustable, and you should never implement a system that is fixed unless you are prepared to start all over again.

2. How should I adjust?

Usually, when you feel unconformable with the photo-organizing system you are currently working with, it’s time to modify it. But how?

I. Review the stages and sub-stages in the previous system

For each time you have completed a process using the same photo-organizing system, review it, including its stages and sub-stages. Then, collect data of each stage or sub-stage.

Examples are:

  1. The time or period you had spent on each sub-stage
  2. How many deadlines that you had successfully met
  3. Total amount of photos you have processed
  4. The time allocation and photo allocation for each sub-stage
  5. Average workload and time allocation of each process
  6. Growth and decrease trends by comparing each process


II. Analyse the data and evaluate the current photo organizing system

Now, you have some data in hand that tells you what worked and what didn't work, so you're not starting from scratch.

By analyzing the data you’ve collected, you should have a pretty good idea of how your previous photo-organizing system was working for you, because you have evaluated its effectiveness. Ask yourself, does it need adjustment? Does anything need to change for it? Can it be even more effective? If so, which sub-stage or link deserves to be adapted?

If your current photo-organizing system isn't working exactly how you need it to work, start by envisioning the ideal situation, and start to modify it from the first sub-stage. Continue this way, and narrow down your answer more and more, until you find something that works just the way you need.



Even your personalized photo-sorting system is not fixed and static. The best organizing systems are adjustable. Flexibility will help you manage change in the best way possible. By constantly troubleshooting to figure out what you want, need, and like in photo organizing process, you will soon become a master of photo organizing.

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